CHSRA District 4 By-laws

2023-2024

“GOOD STANDING”: A member who is in good standing is a member who participates and adheres to ALL rules and policies at the national, State, and District level. A Member in good standing may participate in any high school rodeo event that he/she is eligible for. A member must maintain good conduct and uphold the standards that form the reputation, principles, and interests of the Association. When funds permit, good standing awards are given at year end. To be eligible for this award, the contestant must complete the rodeo season and end in good standing.

“BAD STANDING”: A member in “bad standing” is not eligible to participate in any high school rodeo sponsored event at national, State, or District level until the District Board has cleared the contestant from Bad standing status. A member in “bad standing” is not eligible for any type of year end awards.

“ALCOHOL & DRUGS”: NO alcohol or drugs will be tolerated at ANY High School Rodeo performance. No tobacco product use by any contestant will be tolerated at High School Rodeo performances or functions. Refer to the National Rule Book.

“ASSOCIATE MEMBERSHIP”: Associate Memberships are available for $20 per membership. Any adult that is helping around the arena and/or bucking chutes is REQUIRED to have an Associate Membership due to insurance purposes. Only Associate Members and contestants in good standing can vote for board positions.  Members must have two parents or legal guardians as Associate Members.

“ENTRIES”: ONLINE ONLY ENTRIES. LATE ENTRIES will be accepted with a $100 added fee within 3 days after the entries close. Entries are considered late if not entered by due date. We strongly suggest you check your email for receipt of entries and keep or print it. This is your verification that you entered the rodeo. All entries will be available on the district website.

“CHECK IN”: The contestant is to be checked in at the rodeo office by the time stated on the entry unless prior arrangements have been made with the Rodeo Secretary. Contestants will receive back numbers and a program at time of check in. Contestants MUST bring membership card to all rodeo check ins. Number must be worn on back at all district rodeos.

“REPORT CARDS”: It is the responsibility of the contestant to get their most current report card/progress report (with a 2.0 GPA and at least 4 passing grades) uploaded to the NHSRA portal and submitted to the membership secretary within 3 days of the report cards being issued by the school. If the membership secretary does not have the most current grading report submitted and uploaded by the Monday before the rodeo, with the grading period that ends on or before the rodeo entry closing date, the member will not be able to rodeo and will forfeit all current entries. Grading period is defined as, covers no less than five weeks and corresponds to the dates submitted on the grading period request form.  Students attending non-traditional schools that do not issue grade reports must submit a signed CHSRA Mid-Term Grade Check Report at the end of each grading period.

“POINTS”: ANY questions/ discrepancies on points MUST be addressed with the head point’s person within 30 days of the points being posted. Once the 30 days is up, the points will stand as posted.

“REFUNDS” There will be NO refunds after the draw date. Stock will be ordered, and you will be entered into the payback. If a medical doctor or a vet note is received, prior to the start of the contestants first event at a rodeo only entries will be refunded. No stock or office fees will be refunded. Prepurchase of merchandise and event tickets may be considered on a case by case basis.  

“NON SUFFICIENT FUNDS CHECK”: Returned checks must be cleared in the form of a money order or cash, plus a bank charge will apply. Contestants will not be allowed to enter another NHSRA sanctioned rodeo until all obligations are fulfilled. The District Treasurer will notify the State Secretary of any outstanding debts after the final rodeo. Membership will not be issued the following year until all debts are cleared. After one non-sufficient funds check, member will be on a money order or cashier’s check only status.

“RAIN DATES”: An attempt will be made to give 24 hours’ notice to contestants when a rodeo is cancelled. We will attempt to contact all members, but when in question, IT IS THE CONTESTANT’S RESPONSIBILITY TO CONTACT THE RODEO SECRETARY TO SEE IF THE RODEO HAS BEEN CANCELLED. No travel or other expenses will be reimbursed – regardless of the circumstances – if a rodeo is cancelled.

“JACK POTTING”: Jackpot fee will be included with every entry. These jackpot fees will not exceed $10. Jack Potting will be determined on a year to year basis.

“CONTESTANT RODEO WORK DUTY”: Every member of District 4 entered in the rodeo will be assigned work duty except event directors. If a member does not fulfill their duty assigned and does not get their card signed off by the adult event director and back to the rodeo secretary at the end of the rodeo, a $25 fee will be assessed and the member will be considered in “bad standing” until the fee is paid.

“EVENT DIRECTOR WORK DUTY”: Student event directors must be in the arena for the entire event (except while competing or preparing to compete). They are responsible to view every contestant and make rulings in the event of a question. If an event director needs to leave to prepare or compete in that event, he/she must have a designated member stand in while out of the arena. This duty is the work duty for event directors. No card will be issued.

“STATE REPRESENTATIVES”: State reps that miss 2 state meetings will be recommended for replacement.

“OFFICER & EVENT DIRECTORS” Officer and Event Directors who miss 3 Board meetings will be recommended for replacement.

“SPONSORSHIPS”: Each High School Member is required to obtain a total of $500 sponsorship for the district. Junior High Members are required to obtain a total of $300 sponsorship. This money is used for the operation of rodeos. Each member must fulfill the sponsorship requirement by November 1^st or the member will miss the next rodeo and if paid after the rodeo, then can be eligible for the next rodeo. Members who join after November 1^st must complete their sponsorship requirement before your first rodeo.

“AUCTION ITEM”: Every contestant is required to provide (1) auction item of $50 value or more for our annual fundraiser auction. Members will be fined $100 if an auction item is not received.  Fee must be paid prior to the next subsequent CHSRA rodeo to be in Good Standing.

"STATE FUNDRAISER REQUIREMENT": Each student member is required to sell State raffle tickets and turn them in by the January District 4 Rodeo.

"PARENT PARTICIPATION": The production of our District rodeos cannot be done without the help of parent participation. Parents will be asked on a voluntary basis to fill the positions needed to put on our rodeos. Positions not filled on a voluntary basis will be assigned by the District. If you are assigned a job, and you cannot make it, it is your responsibility to find a replacement.

“YEAR END AWARDS”: To be eligible for yearend awards, each member must have completed 50% plus one of the points sanctioned rodeos in that event. If there is a hardship due to illness or injury that prevents the member

from competing in 50% +1 rodeo, the member may petition the executive board to override the 50% +1 rule. This will be voted on by the executive board. The member must also have completed their sponsorship and fundraising

requirements within the timeline and met all other participation requirements to remain in good standing. If a member does not fulfill the obligation to the satisfaction of the Board, they will not be eligible for yearend awards or to represent the district at other NHSRA rodeos. A member must be in full western attire to receive any awards

at any awards presentation. In the event of a first place tie a coin flip will be determined who receives the award at the presentation and another award of equal value will be ordered for the loser of the coin toss. Year end awards budget will be determined by availability of funds. Saddles may be awarded to year end event winners in events that have had 5 or more contestants entered in that event all year. If less than 5 contestants compete in that event, saddle sponsorships may be obtained by said contestants if they wish to receive a saddle.

“DISTRICT VESTS”: When a contestant competes at Challenge and State Finals, he/she must wear a RED DISTRICT 4 VEST to identify and represent district 4. The vest is the financial responsibility of each contestant.

 “ADDRESS/PHONE/EMAIL CHANGES”: It is the responsibility of the contestant to notify both the membership secretary and the rodeo secretary IMMEDIATELY of any address, phone, or email changes.

“WEBSITE”: Important dates (rodeos, closing dates, entries, etc….) are posted on the CHSRA District 4 Website. It is the responsibility of the contestant to check the website and abide by dates and notices. Emails will be sent out also with important District information, so it is very important that we have accurate email addresses on file.

July 23, 2023

Approved by CHSRA November 2023